Highlights of the November Chamber Minutes

from Acting President, Carmen McGregor

President’s Report

Carmen McGregor reported on the minutes from the Executive meeting (included in board packages). Mike Hatfield gave an update on the University of Windsor event being held on December 5 at Countryview Golf Course. Invitations have gone out to the manufacturers in the area.

Auditor Appointed

Bailey Kearney Ferguson LLP was appointed as the Wallaceburg & District Chamber of Commerce Auditor for the 2013 term.

Treasurer’s Report

Matt Montague reported on the financials (included in board packages). There is nothing major to note in expenses. Overall revenues are down this year. Matt prepared a 5 year projection to see where the Chamber will stand at that time.

Committee Reports

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  • Marketing/Membership Committee: Ron Laroche reported on the Marketing/Membership recap (included in board packages). The Bridging Opportunity Sign Project has been an enormous undertaking, but one that is already proving to be beneficial to the Chamber. The value of a Chamber membership continues to resonate well with the business community in Wallaceburg and area. The Chamber has attracted 17 new members. The committee worked with CIK Marketing to refresh the Chamber website. The website now boasts areas to promote upcoming activities or to display advertisements.
  • Special Events Committee: Gloria Tulp reported on the Special Events recap (included in package). The committee changed the name of Community after 5 back to Business after Hours. The $75.00 hosting fee has been removed as well. The Community & Member Fair went well and can be improved upon for next year.

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Changes to Current By-Laws

Carmen McGregor brought forward recommendations for a couple of proposed changes to the by-laws.

3.5.2 Any dues or assessments are subject to the approval of the general membership at a duly called membership meeting. There will now be $10.00 included in the membership costs for the Ontario Chamber of Commerce membership. This will be shown on all renewal invoices.

4.2.1 Board Directors – Members will be elected for a 1 year term and will resign annually. To be changed to Members will be elected annually for one year terms.

4.2.2 Executive Committee – Officers of the Executive Committee once so elected may hold their office for up to two (2), consecutive one (1) year terms. To be changed to Executive officers once so elected may hold their individual office for up to two (2) consecutive (1) year terms.

Motions made for proposed By-law changes were voted on and carried.

Call for Nominations – 2012/13 Board of Directors

Carmen McGregor read off a list of returning officers, nominations for new officers and asked if they would let their names stand. Motions made for the 2012/13 Board of Directors were voted on and carried.

Call for Nominations – Executive Committee

Carmen McGregor stated that the new board would go In-Camera to elect the new Executive Committee. Motions made for the Executive Committee were voted on and carried.

Next board meeting – December 12, 2012 – 4:00 PM – Chamber office

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